Terms & Conditions

Crown Vacation Rentals Terms & Conditions.



CHECK-IN: Check-in is at 4 PM or later. You will receive an arrival letter in your email three days before arrival. This email will contain the Room Access code, Building Door Code, Gate Codes, and all the details needed for your arrival. Keys for entry will NOT be provided. You won’t receive the Arrival Letter e-mail if your account has a balance. Early check-ins are not allowed; there are no exceptions.

CHECK OUT: Check-out time is 11 AM. We often have rentals departing and arriving on the same day, and the cleaning service has limited time to clean. Late check-outs are not allowed. Late check-out fees may apply.

PAYMENT: A prepayment equal to 50% of rent is due at the time of booking. Payment in full, including the remaining 50% of rent, fees, and taxes, is due 30 days before arrival and will automatically be charged to your card on file.



Reservations are confirmed when we receive the guest’s 50% rent prepayment.


  • A prepayment of 50% of total reservation fees is due at booking.
  • Full payment is due and charged 30 days before arrival.
  • Reservations must be canceled at least 30 days before check-in to receive a full
    refund minus 5% processing fee.
  • Cancellations made 29 – 15 days before check-in will be refunded 50% of the total amount minus 5% processing fee.
  • Reservations made within 30 days of arrival; full payment is due when booking.
  • Changing dates or shortening stays are not allowed after the final payment is made.
  • There are no refunds for late arrivals, early departures, or no-shows.
  • Cancellations less than 15 days prior to arrival date are non-refundable.
  • There are no refunds for poor snow conditions, severe weather conditions, smoke,
    late arrivals, early departures, no-shows, travel conditions, road closures, allergies,
    health or medical issues, utility or water outages, construction at neighboring
    properties, HOA construction, or anything else beyond Crown Vacation Rentals’ control.
    We do not make exceptions to our cancellation policy.


AGE REQUIREMENTS: Guests under 21 unaccompanied by a parent or legal guardian will not be permitted to register and will lose all funds paid to Crown Vacation Rentals. Reservations made under false pretenses will result in loss of advance payments and removal of guests from the rental unit. Crown Vacation Rentals reserves the right to refuse reservations.

MAXIMUM OCCUPANCY: The county has strict laws governing the occupancy of rentals. Please do not exceed the maximum occupancy of your rental. The
maximum occupancy is defined as 2 adults per bedroom plus 2 additional people. Children under the age of twelve (12) are exempt. Exceeding the maximum occupancy of your rental is not only a fire hazard but also violates County laws and may result in extra fees, fines, or eviction. At no time are large gatherings, parties, weddings, or celebrations allowed beyond the maximum occupancy of your rental.

QUIET HOURS / NOISE: Quiet hours are from 10 PM to 8 AM. Noise complaints from neighbors are taken seriously and may result in eviction.

DAMAGE/THEFT/VANDALISM: Guests understand that under California laws, they can and will be held liable and charged for any and all damages, theft, vandalism, and/or any excessive cleaning incurred by my party or visiting guests. Guests understand it is their responsibility to check the room upon arrival and report any damages to Napa Vacation Condos Staff immediately. Guest is liable for any repairs or replacements except what is determined as “normal wear and tear” by Crown Vacation Rentals. Any damages will be charged to the credit card on file or requested through third-party booking sites. If the damage cost exceeds the credit card limit on file, the Guest will pay the difference to Crown Vacation Rentals.

PARKING: Parking Passes for all units are for ONE parking spot, except for Two bedrooms. Two bedrooms receive TWO parking passes. Napa Vacation Condos does not have parking for commercial vehicles or semi-trailer trucks.

RESERVATION CHANGE FEE – All reservations that need date and/or property changes are subject to a non-refundable $25 rescheduling fee per change. All changes must be made 30 days or more prior to the arrival date.

RENTAL REASSIGNMENT – Crown Vacation Rentals reserves the right to change the rental assignment (property) without notice or liability in the event of the sale of the property or if the unit becomes unavailable or uninhabitable. We will provide something comparable or better and offer this or a full refund to the guest.

PETS: The guest acknowledges that NO PETS (including visitors who bring pets) are allowed at any Napa Vacation Condo units or in the HOA property and common areas. Unauthorized occupancy of pets (including visiting pets) will result in a fine of up to $250.00, immediate eviction, and loss of all rent and fees.

LOST ITEMS: Crown Vacation Rentals nor Napa Vacation Condos will be responsible for guest(s) private property left behind or lost during the stay. Napa Vacation Condos will hold forgotten items for 2 weeks after your departure before disposing or donating them.

SMOKING: Smoking is not allowed in or around any Napa Vacation Condos Rentals Unit or in the property and common areas, except for designated outdoor
smoking areas. Please check with the Napa Vacation Condos staff or the Property map sent to your e-mail for designated smoking areas. Smoking in any Napa Vacation Condos Unit or in the property and common areas (except for designated outdoor smoking areas) will result in a minimum property recovery fee of $250.00 and immediate eviction.

CLEANING: Each unit will be inspected and cleaned after your departure. The cleaning fee that you have paid will cover normal cleaning. Any cleaning beyond
normal cleaning will be charged to you at a rate of $70/hour. You must leave the property in the same general condition that you found it.


During the Winter, power outages, including cable and internet, are common in this area. Outages can last anywhere from hours to days—please be prepared for these circumstances. Napa Vacation Condos has high-speed internet access; however, the mountain weather can affect this, along with cell service. Your unit is also equipped with a landline that can be used for local calls only.

HOME OWNERS ASSOCIATION: Napa Vacation Condos is governed by HOA Association rules and regulations. You are subject to these while staying at
this property. Crown Vacation Rentals is not responsible for managing the HOA amenities, construction, or maintenance. Crown Vacation Rentals does not refund for inconvenience related to the HOA, which is outside our control.

CONSTRUCTION & OTHER NUISANCES: Crown Vacation Rentals is not responsible for impacts of nearby events or construction that may hinder the guest’s quiet enjoyment of the property.